Privacy Policy

Ghost Team Privacy Policy

Last updated: 16 October 2025

At Ghost Team, your privacy matters.

This Privacy Policy explains how we collect, use, and protect your personal data when you interact with our website, products, or services.

We are committed to processing your information transparently, securely, and in compliance with the General Data Protection Regulation (GDPR) and applicable U.S. privacy standards.

By using our website or services, you agree to the terms described in this policy.

1. Who we are

Ghost Team, LLC (“Ghost Team”, “we”, “us”, or “our”) is a Delaware-based company that builds AI and automation tools, shares educational resources, and operates community platforms to help businesses and creators scale using AI.

Contact Details:

2. What data we collect

We collect personal data directly from you and automatically when you use our website, access our resources, or interact with our content.

a. Information you provide directly

  • Contact details: name, email, company, and role
  • Account details: if you create an account or community profile
  • Payment data: if you purchase a paid product or service (processed securely via third-party providers such as Stripe)
  • Communications: messages or inquiries you send us
  • Preferences: your choices regarding newsletters and marketing

b. Information collected automatically

When you use our site or open our emails, we may automatically collect:

  • Device data: IP address, browser type, device ID, and operating system
  • Usage data: pages visited, time spent, links clicked, and referring URLs
  • Email engagement: opens, clicks, and unsubscribes
  • Cookies and analytics: small text files to improve website functionality and performance

You can disable or delete cookies through your browser settings at any time.

3. How we use your information

We use your personal data to:

  • Deliver and personalize our services, newsletters, and digital content
  • Provide lead magnets, templates, and automation resources you request
  • Improve our products, website experience, and communication relevance
  • Notify you about new resources, updates, or opportunities (only if you’ve opted in)
  • Maintain security and prevent unauthorized access or misuse
  • Comply with applicable legal and regulatory requirements

We never sell or rent your personal data to anyone.

If you are located in the European Economic Area (EEA), we process your personal data under one or more of the following lawful bases:

  • Consent - when you opt in to receive newsletters, downloads, or updates
  • Contract - when processing is necessary to provide a product or service you’ve requested
  • Legitimate interest - to analyze usage, improve our offerings, and ensure business continuity (balanced against your rights)
  • Legal obligation - when we must comply with legal requirements

You may withdraw consent at any time by clicking “unsubscribe” in any email or contacting contact@ghostteam.ai.

5. How we share your data

We share personal data only with trusted service providers who help us operate Ghost Team securely and efficiently, such as:

  • Email and marketing platforms (e.g., Beehiiv)
  • Analytics providers (e.g., Google Analytics)
  • Cloud and collaboration tools (e.g., Google Workspace)
  • Payment processors (e.g., Stripe)
  • Automation and workflow services (e.g., n8n)

All partners are required to process your data only on our instructions and to maintain appropriate data protection standards.

We may disclose information if required by law or to protect our legal rights.

6. International data transfers

Ghost Team, LLC is headquartered in the United States, and some of our team members and service providers operate in the European Economic Area (EEA) and other regions.

When transferring personal data across borders, we ensure appropriate safeguards are in place, including:

  • Standard Contractual Clauses (SCCs) approved by the European Commission, or
  • Other recognized transfer mechanisms that guarantee an adequate level of data protection.

We take all reasonable measures to ensure your information is handled securely and in accordance with this Privacy Policy, wherever it is processed.

7. Data retention

We retain personal data only as long as necessary for:

  • The purpose for which it was collected
  • Legal or accounting obligations
  • Proof of consent (for newsletter subscribers)

Inactivity definition:

If you have not opened or clicked on emails, visited our platform, or otherwise engaged with Ghost Team content for 12 consecutive months, your information may be deleted or anonymized, unless required by law to retain it.

Minimal records (such as consent logs) may be stored for longer to demonstrate compliance.

8. Your rights (EEA and global users)

You have the right to:

  • Access and obtain a copy of your data
  • Request correction or deletion
  • Withdraw consent at any time
  • Object to or restrict processing
  • Request data portability (receive your data in a machine-readable format)

To exercise your rights, email us at contact@ghostteam.ai.

We will respond to your request within a reasonable timeframe, in line with applicable laws.

9. U.S. residents’ rights

Ghost Team, LLC is incorporated in the State of Delaware, United States.

We comply with applicable federal and state data protection laws and aim to provide transparent privacy practices for all users.

If you reside in a U.S. state that grants specific privacy rights, you may request access to, correction, or deletion of your personal data by contacting contact@ghostteam.ai.

10. Cookies and tracking

We use cookies and similar technologies to:

  • Enable essential site functionality
  • Analyze traffic and usage trends
  • Improve performance and personalization
  • Measure engagement with our newsletters and content

You can opt out or change your cookie preferences through your browser settings.

Analytics data is collected in aggregated, anonymized form whenever possible.

11. Data security

We take appropriate technical and organizational measures to safeguard your personal data, including:

  • Encryption in transit and at rest
  • Access control and multi-factor authentication
  • Regular security reviews and staff training

While no system can be completely secure, we maintain industry-standard practices to minimize risks.

12. Children’s privacy

Our services are not directed toward children under 13 years of age.

We do not knowingly collect data from minors.

If you believe your child has provided personal information to us, please contact contact@ghostteam.ai for deletion.

Our website and communications may include links to third-party platforms (e.g., YouTube, Substack, Notion).

We are not responsible for their privacy practices or content.

We encourage you to review their privacy policies before providing personal data.

14. Governing law

This Privacy Policy and any related disputes shall be governed by the laws of the State of Delaware, United States, without regard to its conflict of law principles.

15. Policy updates

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements.

When updates occur, we’ll revise the “Last updated” date above and, if material changes are made, notify you via email or a website notice.

16. Contact us

If you have any questions or would like to exercise your data rights, contact: